Introduction

Rotary International and The Rotary Foundation of Rotary International (individually or collectively, "Rotary" or "we") respect your privacy and are committed to protecting it through our compliance with this privacy policy ("Policy"). Maintaining protection of the data entrusted to our care by our constituents is of the utmost importance to Rotary.

This Policy describes the types of data we may collect from you or that you may provide and describes our policies and practices for collecting, using, protecting, and disclosing that data.

Please also see Appendix A: EU Privacy Notice if you are located in the European Union or European Economic Area.

This Policy may change from time to time (see Changes to Our Privacy Policy section), so check the Policy periodically for the most current version. If you have any questions about the meaning or interpretation of this Policy, the English-language version of this Policy is the official text.

Data We Collect About You

We collect several types of personal data that can be used to identify you ("Personal Data"), including your:

  • Name
  • Postal address
  • Email address
  • Telephone number
  • Donation history
  • Payment cardholder data
  • Sensitive authentication data
  • Internet connection
  • Equipment used to access our Website and usage details

Depending on the type of interaction that you have with Rotary, we may also collect your:

  • Gender
  • Birth year
  • Marital status
  • Spouse's or parents' name
  • Occupation
  • Employer
  • Wealth data
  • Photographs/images

Under limited circumstances, we may collect highly sensitive personal data, such as government ID numbers and/or health information.

How We Collect Your Data

We collect Personal Data from:

  • Users of our Website
  • Members of Rotary and Rotaract clubs
  • Donors to The Rotary Foundation
  • People who attend Rotary events
  • People who participate in Rotary's programs

We collect this data:

  • Directly when you provide it to us through any interaction offline or in person
  • From our website Rotary.org (our "Website")
  • From other Rotary websites that link to this Policy
  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this Policy
  • Automatically, as you navigate through the Website (data collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies)
  • When you become a member of a Rotary club or Rotaract club
  • When you use our services
  • When you participate in our programs or sign up for and/or attend any events that we host
  • From third parties we contract with to provide services on our behalf, such as event organizers, travel service providers (used by the Rotary International Travel Service, or RITS), payment processing services, email marketing services, and software providers; these service providers may change, or new service providers may be added without notice to you
  • When you interact with us in another way, for example, contacting us with an inquiry
  • From publicly available resources

Data You Provide to Us

We collect data you provide when you interact with Rotary, either through our Website or any interaction offline or in person. That data includes:

  • Personal data that you provide by making an inquiry or joining as a member of a Rotary or Rotaract club; this includes data provided when registering to Rotary.org through My Rotary.
  • Personal data you provide when participating in services available on our Website, including in:
    • The Brand Center
    • The Grant Center
    • The Learning Center
    • Rotary Club Central
    • Rotary Global Rewards
    • Rotary Ideas
    • Rotary Shop
    • Rotary Showcase
  • Personal data you provide when you enter a contest or promotion sponsored by us
  • Personal data you provide when you report a problem with our Website
  • Records and copies of your correspondence (including email, social media posts, and other electronic messages), if you contact us
  • Your responses to surveys that we might ask you to complete for research purposes
  • Your registration to attend and/or participate in Rotary events
  • Personal data you provide when making a donation
  • Personal data you provide when submitting applications, for example, for grants, fellowships, or scholarships
  • Biographical or other data you provide to us, your Rotary club, or your Rotary district (for example, if you choose to put your name forth as a candidate for an office in a Rotary club, Rotary district, or RI)
  • Details of transactions made through our Website and details of the fulfillment of your orders (you may be required to provide financial personal data before placing an order through our Website)
  • Your search queries on our Website

Data We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we use automatic data collection technologies to collect certain data about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our Website, including traffic data, location data, logs, and other communication data, and the resources that you access and use on the Website
  • Data about your computer and internet connection, including your IP address, operating system, and browser type

We also may use these technologies to collect data about your online activities over time and across third-party websites or other online services (behavioral tracking). The data we collect automatically is statistical data and does not include personal data, but we may maintain it or associate it with personal data we collect in other ways or receive from third parties. This helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns
  • Store data about your preferences, allowing us to customize our Website according to your individual interests
  • Speed up your searches
  • Recognize you when you return to our Website

How We Use Your Data

We use data that we collect about you or that you provide to us, including any personal data:

  • To present our Website and its contents to you
  • To provide you with data, products, or services that you request from us
  • To fulfill any other purpose for which you provide it
  • To provide you with notices about your account or membership, including expiration and renewal notices
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection
  • To notify you about changes to our Website or any products or services we offer or provide through it
  • To allow you to participate in interactive features on our Website
  • In any other way we may describe when you provide the data
  • For any other purpose with your consent

We may also use your data to contact you about our own and third parties' goods and services that may be of interest to you. If you do not want us to use your data in this way, please contact us at rotarysupportcenter@rotary.org.

We may use the data we have collected from you to enable us to display advertisements to our advertisers' target audiences. Even though we do not disclose your personal data for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.

Disclosure of Your Data

We may disclose personal data that we collect or you provide as described in this Policy:

  • To our subsidiaries and affiliates
  • To contractors, service providers, and other third parties we use to support our organization
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Rotary's assets
  • To fulfill the purpose for which you provide it
  • For any other purpose disclosed by us when you provide the data
  • With your consent

We may also disclose your personal data:

  • To comply with any court order, law, or legal process, including to respond to any government or regulatory request
  • To enforce or apply our terms of use or terms of sale and other agreements, including for billing and collection purposes
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Rotary, our members, or others

Choices About How We Use and Disclose Your Data

We strive to provide you with choices regarding the personal data you provide to us. We have created mechanisms to provide you with the following control over your data:

  • Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
  • Promotional Offers from Rotary. If you do not wish to have your contact data used by Rotary to promote our own or third parties' products or services, you can opt out by contacting us at rotarysupportcenter@rotary.org. If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions.

Data Security

We have implemented measures designed to secure your personal data from accidental loss and from unauthorized access, use, alteration, and disclosure. All data you provide to us is stored on our secure servers behind firewalls. Any payment transactions will be encrypted using SSL technology.

The safety and security of your data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of data via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our Website. Any transmission of personal data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal data, we will notify you through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact Data

To ask questions or comment about this privacy policy and our privacy practices, contact us at:

Email: rotarysupportcenter@rotary.org

Or write to us at:

Rotary International
One Rotary Center
1560 Sherman Avenue
Evanston, IL 60201-3698 USA